Document Workflow Automation (OCR + RPA)

If your team retypes invoices, receipts and delivery notes into spreadsheets or accounting software, that is hours of paid work a machine can do with fewer errors. I build OCR pipelines on Google Document AI, AWS Textract or Tesseract that read incoming documents - emailed PDFs, scans, even phone photos - and extract the fields that matter: supplier name, TRN, invoice number, line items, VAT amount and totals. Extraction is tuned for UAE VAT invoice fields, so the data arriving in your books is the data your accountant needs.

Extraction alone is half the job; routing is the other half. I connect the pipeline to where the data has to live - Zoho Books, QuickBooks, Xero or a structured Google Sheet - and add approval workflows so an invoice above your threshold waits for a manager's sign-off before posting. An accuracy review loop flags low-confidence reads for a quick human check, which is how trading companies in Sharjah and contracting firms in Abu Dhabi run hundreds of supplier invoices a month through the system without blind trust in the OCR.

Beyond documents, I automate the repetitive back-office tasks around them with RPA: downloading statements, renaming and filing PDFs, matching payments to invoices, and chasing missing documents by email. With the UAE moving toward e-invoicing as a general trend, getting your document data structured and digital now puts mainland and free-zone SMEs ahead of the curve - and typically saves a finance team 20 or more hours of manual entry per month, which is real AED back into the business.

How it works

1. 1
   Document sample analysis

   You send 20-30 real invoices and receipts; I test extraction quality across your actual supplier formats and pick the right OCR engine.

2. 2
   Pipeline build

   The extraction pipeline, field mapping and accounting-tool integration are built and run against your sample set until accuracy holds.

3. 3
   Approval and review setup

   Sign-off rules and the human review queue are configured with your finance team's thresholds and roles.

4. 4
   Parallel run and handover

   We run the system alongside your manual process for a week, compare results, then switch over with full documentation.